Case Study · Technology · Saudi Arabia
Google Event, Saudi Arabia
Sajilni's QR codes, delivered by Google's own communication system. Attendees arrived with a code that came from the client, checked in at the door in seconds, and partners scanned booth visitors as leads.
The Challenge
The invitation had to come from Google, but the QR code had to come from us.
A company like Google communicates with its guests through its own systems. Attendees expect the invitation, the confirmation, and the reminder to arrive from Google, in Google's format, through Google's channels. Handing that relationship over to a third-party ticketing platform was never on the table.
At the same time, the door still needs to work. Fast entry, printed badges, walk-ins handled without fuss, and partners on the floor able to capture the visitors who stop at their booths. The technology had to disappear into the client's own communications and still deliver a professional operation at the venue.
The Solution
Our system behind the scenes, their brand in front of the guest.
QR Code Integration
Sajilni generated the QR codes and synced them directly into Google's communication system, so the client sent them out from their side. Guests received their code in a message that came from Google, not from an unfamiliar platform.
Every one of those codes was still live in the Sajilni system, so the moment a guest arrived at the door the scan resolved instantly against the real attendee record. The integration was invisible to the guest, which is exactly what it should be.
Fast Check-in & Badge Printing
At the door, guests scanned the code they had been sent and collected a personalised badge printed on the spot. Check-in and badge printing ran as one step rather than two queues, so arrival stayed quick even when guests turned up together.
Onsite Registration
Guests who arrived without a code were registered at the venue through the same registration system and badged immediately. No separate list, no manual reconciliation afterwards, and the same data quality as everyone who registered in advance.
Lead Scanning for Partners
Google's partners were exhibiting, and exhibiting only pays off if you know who visited. Using Sajilni's lead scanning application, partners scanned the badges of visitors to their booths and captured their details instantly.
That turned booth conversations into a list they could follow up on, rather than a vague memory of a busy afternoon.
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Get in TouchThe Results
A guest experience that never left the client's brand.
- Communications stayed in-house. Guests received their QR code from Google's own system, with no third-party platform in the way.
- Codes that worked instantly. Every issued code resolved against the live attendee record the moment it was scanned at the door.
- One step at the door. Scan and badge print happened together instead of forming two separate queues.
- Walk-ins absorbed. Onsite registration brought unregistered guests into the same system with the same data quality.
- Partners left with leads. Booth visitors were captured by scan, so partners had a follow-up list rather than a stack of guesses.
- Integration, not replacement. The platform slotted into the client's existing stack rather than asking them to work around it.
Event Tech That Fits Your Stack
Talk to our team about QR integration, check-in, badge printing, and partner lead scanning for your next corporate event, and see Sajilni in action.
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